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Modifying page setup options

You can modify the document's appearance before printing to ensure that the end result (the printed document) appears as desired. You can modify options such as margins, paper size, orientation (landscape or portrait), scaling, and horizontal overflow. Horizontal overflow specifies whether controls that extend beyond the width of a single page are printed on the next sheet of paper (the default setting) or on the same page. For more information, see Controlling horizontal overflow.

Each layout of a multi-layout document can have different page setup options. For more information on multi-layout documents, see Creating multi-layout documents.

To modify page setup options

  1. Open the document in Design view in the Document Editor. (How?)

  2. If the document contains multiple layouts, click the tab of the layout to modify.

  3. From the File menu, select Page Setup. The Page Setup dialog box opens.

  4. Click Page.

  5. To change the paper size, select the new size, such as Letter or Legal, from the Paper Size drop-down list.

    • Changing this property alters the values for both Page Width and Page Height.

    • If you select Legal and then export this document to PDF, it will not print out at the legal paper size. When you print the document from the PDF, select Choose paper source by PDF page size in the Print dialog box.

  6. You can change the Width or Height of the page.

    The Width and Height settings take priority over the Paper Size setting. Therefore, if you increase either the Width and Height beyond the Paper Size setting, Paper Size automatically adjusts accordingly.

  7. You can change the paper Orientation from Portrait (the default) to Landscape.

    Changing the Orientation alters the values for both Width and Height.

  8. By default, the document is scaled to 100% (full size). You can change this by doing one of the following:

    • To increase or decrease the scale of the document, select Adjust to and then enter the scale percentage.

    • To scale the document to a specific number of pages, select Fit to, and then set the number of pages wide, for horizontal scaling, and tall, for vertical scaling.

      Fit to ensures that the document fits within the parameters, but does not increase the size of the document. If the document is already smaller than the set width and height, it will not become expanded.

      If the document is grouped, you can combine scaling with the Page break between groups option in the Grouping Properties dialog box. This fits each group onto a single page, and helps when the document is too big to fit on a single page.

      For examples of this setting in use, see the Document Creation Help.

  9.  To apply the scaling to the Page Header and Footer sections, select the Scale page header/footer check box. If the check box is cleared (the default), the contents of the Page Header and Footer sections are printed at the size specified in the Property List, regardless of the scaling percentage applied to the rest of the document.

  10. Horizontal fit specifies how to handle content that does not fit on a single horizontal page. This is also known as overflow. The overflow controls can be displayed and printed either left to right on multiple pages, or immediately below each other on the same page.

    By default, the overflow is printed on the next page. To print the overflow on the same page, select Below from the Overflow drop-down list. For more information on horizontal fit, see Controlling horizontal overflow.

  11.  To define the page margins, click Margins, then do any number of the following:

    • To change the distance between the top of the page and the top of the document or the top of the border, type the new measurement in Top.

    • To change the distance between the bottom of the page and the bottom of the document or the bottom of the border, type the new measurement in Bottom.

    • To change the distance between the left side of the page and the left side of the document or the left edge of the border, type the new measurement in Left.

    • To change the distance between the right side of the page and the right side of the document or the right edge of the border, type the new measurement in Right.

  12. When all your changes are complete, click OK to apply the changes and return to the document.

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