Disabling a conditional format to hide it

Disabling a conditional format hides it from users. For example, a document replaces profit data with a green diamond if the profit is $100,000 or greater, and a red stop sign (that is, a hexagon) if it is less. If you want users to see the data for only those employees with profit above $100,000, you can hide the conditional formatting for that condition. When you create the PDF, numbers display for profits above $100,000, but the red hexagon is still shown instead of the profit data if it is smaller. For an example of disabling a conditional format, see the Document Creation Help.

The procedure below allows you to select a particular conditional format to disable. A disabled conditional format is not shown in the PDF. After you disable a conditional format, you can enable it to display it again. If you have multiple conditional formats on a single document, you can hide or show all of the conditional formatting in a document.

To disable a conditional format

1. Open the document in the Document Editor. (How?)

2. From the Format menu, choose Conditional Formatting. The Conditional Formatting dialog box opens.

   You can also right-click an object in the Layout area and select Conditional Formatting.

3. In the Object drop-down list, select the control or section for which to disable conditional formatting.

4. In the Conditional format list, clear the check box in front of the conditional format to disable.

5. Click OK to return to the document.

Related Topics

• Formatting conditional data in documents

• Showing and hiding conditional formatting

• Enabling a conditional format to display it

• Allowing users to display and hide conditional formatting

• Preventing users from displaying and hiding conditional formatting

• Showing all conditional formatting in a document

• Hiding all conditional formatting in a document