Removing datasets from documents

When you delete a dataset from a document, all Grid/Graphs associated with it are removed from the document. When the PDF is generated, any data field from the deleted dataset is rendered as static text, because a data field is a reference to a dataset object.

If you delete a dataset from a multi-layout document, it is deleted from the entire document, not just the current layout.

In addition, if you delete the grouping and sorting dataset, the editor removes any Grouping fields, including the corresponding Group Header and Group Footer sections, all of their contents, and the grouping sort keys.

You can also replace the dataset, which deletes the current dataset and replaces it with another. Any Grid/Graphs that use the current dataset as the source now use the replacement. For instructions and more details, see Replacing datasets in a document.

To remove a dataset

1. Open a document in the Document Editor. (How?)

2. If the Datasets pane is not displayed, click Datasets at the bottom of the panel on the left. If the panel is not displayed at all, select Datasets from theViewmenu.

3. Right-click the dataset to remove and select Delete From Document. A dialog box warning of the consequences opens.

   • If the grouping and sorting dataset is selected, all grouping fields and all Grid/Graphs associated with the dataset are removed from the document. This includes the Group Header and Group Footer sections.

   • If the selected dataset is not the grouping and sorting dataset, all Grid/Graphs associated with the dataset are removed from the document.

4. Click Yes on the warning message. The dataset is deleted from the document.