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Hiding a document section from users and designers

As a designer, you may want to work in a single large section, as in a Report Services (RS) dashboard, thereby optimizing your workspace by using all the available space in the Document Editor. This one section is displayed to all users in all views. All other sections are hidden from users in the finished document and from you in Design View.

Displaying a single section can be practical when designing RS dashboards (an RS dashboard is a visually intuitive and interactive display of data that summarizes key business indicators for a quick status check), since RS dashboards are typically only one page long.

A quick way to create a document with only one section displayed is to use the Blank Dashboard template as the starting point for your RS dashboard. The single section on the template is defined as being 6.5 inches high.

You are not limited to displaying only a single section; you can select which sections to display and which to hide. For example, you need to create a number of documents that should have specific sections hidden. To simplify and standardize the documents, create a template that hides those sections. You can then use the template to create the documents, and by default only the selected sections are displayed.

  • You cannot hide all the sections; at least one section must be displayed.

  • For a multi-layout document, a section that is hidden in all views in one layout is not automatically hidden in the other layouts. You can hide and display different sections for different layouts. You can use the steps below to hide or display sections in different layouts.

As a designer, you may want to temporarily display only the specific sections that you are editing right now. Rather than hide sections from users, you should expand and collapse sections as described in Collapsing or expanding sections as you design.

To hide or display sections to users and designers

  1. Open the document in the Document Editor. (How?)

  2. If the document contains multiple layouts, click the tab of the layout to change.

  3. Select Sections from the View menu. The Sections category of the Layout Properties dialog box opens.

  4. Clear the check box for any section that you want to hide.

    You cannot hide all the sections; at least one section must be displayed.

  5. If a section is hidden but should be displayed, select its check box.

  6. Click OK to return to the document. Only the selected sections are displayed.

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