MicroStrategy ONE
Exporting multi-layout documents
Exporting allows you to send data to other applications. You can either:
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Send data to an Excel spreadsheet, where each layout is placed into a worksheet.
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Open the current PDF in a separate window outside of the Document Editor, where each layout starts on a new page.
Before you export, set the export options to control how the document is exported. You can specify whether to export only the current layout or all the layouts in the document. If you allow users to be prompted when they export a document, they can choose to export all layouts or only the current layout. The remaining export options, such as page-by and whether to prompt the user before exporting, apply to all layouts in the document. For detailed descriptions of these options, see Selecting Excel export options for documents and Selecting PDF export options for documents. For instructions on exporting, as well as more information on exporting in general, see Exporting documents to Excel and Exporting documents to PDF.
Exporting a multi-layout document to Excel
When you export a multi-layout document to Excel, each layout is placed into its own worksheet. The worksheets are named for the document, not the layouts. For example, if the document is named Multi-layout Example, the worksheets are named "Multi-layout Example, 1 of 2" and "Multi-layout example, 2 of 2". For an image of this example, see the Document Creation Help.
You can choose to export only the current layout, instead of all layouts. (The current layout is the layout selected in PDF View.) If you export the current layout to Excel, the name of the single worksheet is the name of the document.
Exporting a multi-layout document to PDF
Exporting a multi-layout document to PDF works similarly. By default, the layouts are displayed as bookmarks, whether you export all layouts or only the current layout. You can choose whether or not to include bookmarks in the PDF; for instructions, see Including bookmarks in PDFs.
If the PDF will be viewed on a Kindle or Nook, you should expand all layouts so that the Kindle or Nook user can view all the data.
You can create a table of contents for a multi-layout document that displays an accurate total number of pages. For instructions to create a table of contents, see Including bookmarks in PDFs. For examples of a table of contents used in a multi-layout document and a grouped multi-layout document, see the Document Creation Help.