Enabling a conditional format to display it

Enabling a conditional format allows users to view the conditional format in the PDF. For example, a document contains two conditional formats:

• Profit data is replaced with a green diamond if the profit is $100,000 or greater

  This conditional format is enabled, so users see the diamonds instead of the profit values.

• Profit data is replaced with a red stop sign (that is, a hexagon) if the profit is less than $100,000

  This conditional format is disabled, so users see the profit values instead of hexagons.

You now want users to see the hexagons of the conditional format, rather than the profit data, so you enable that conditional format. For an example of enabling a conditional format, see the Document Creation Help.

The following procedure allows you to select a particular conditional format to enable. An enabled conditional format is shown in the PDF. If you have multiple conditional formats on a single document, you can also show or hide all conditional formatting in a document.

To enable a conditional format

1. Open the document in the Document Editor. (How?)

2. From the Format menu, choose Conditional Formatting. The Conditional Formatting dialog box opens.

   You can also right-click an object in the Layout area and select Conditional Formatting.

3. In the Object drop-down list, select the control or section for which to enable conditional formatting.

4. In the Conditional format list, clear the check box in front of the conditional format to enable.

5. Click OK to return to the document.

Related Topics

• Formatting conditional data in documents

• Showing and hiding conditional formatting

• Disabling a conditional format to hide it

• Allowing users to display and hide conditional formatting

• Preventing users from displaying and hiding conditional formatting

• Showing all conditional formatting in a document

• Hiding all conditional formatting in a document