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Selecting HTML export options for documents

Steps to select HTML export options

Before you export a document to HTML, you can select whether to:

  • Export All layouts or just the Current layout of a multi-layout document.

  • Export the entire document or only the selected group element, that is, whether to Expand page-by. For information on page-by and grouping, see Using page-by on a document and Grouping records in a document.

  • Prompt the user to choose what to export. The prompt allows the user to select whether to export all layouts or only the current layout, and whether to expand page-by.

  • If Prompt user on export is cleared, the layout and page-by settings described above are used.

  • If Prompt user on export is selected, but either of the following is true, the user is not prompted, and the layout and page-by settings described above are used:

    • The document has one layout and no grouping.

    • The document has one layout, is grouped, and the page-by selections are set to all.

To select HTML export options for documents

This procedure affects the entire document, including all layouts of a multi-layout document. For more information on multi-layout documents, see Creating multi-layout documents.

  1. Open the document in the Document Editor. (How?)

  2. From the Format menu, select Document Properties. The Document Properties dialog box opens.

  3. Click Export.

  4. For a multi-layout document, select whether to Export:

    • All layouts, which exports all the layouts in the document

    • Current layout, which exports only the layout being viewed

  5. For a grouped document, select whether to export the entire document or only the selected group element:

    • To export the entire document, clear the Expand page-by check box.

    • To export only the selected group element, select the Expand page-by check box.

  6. Select whether to prompt the user to choose what to export:

    • To prompt the user, select the Prompt user on export check box.

    • The Export to HTML dialog box is displayed when the document is exported to HTML. This dialog box allows the user to select whether to export all layouts or just the current layout of a multi-layout document, and whether to export the entire document or only the selected group element of a grouped document.

    If Prompt user on export is selected, but either of the following is true, the user is not prompted, and the Export and Expand page-by properties set above are used:

    • The document has one layout and no grouping.

    • The document has one layout, is grouped, and the page-by selections are set to all.

    • To disable prompting, clear the Prompt user on export check box.

    • The Export and Expand page-by properties set above are used when the document is exported.

  7. Click OK to save your selections and return to the document.

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