Default prompt answers

You can specify default answers for prompts. Users can then do one of the following:

• Execute the report using the default answer(s)
• Select a different answer
• Keep the default answer and add additional answers

Providing default answers allows users to execute prompted reports more quickly, because they can simply accept the defaults with a single click and run the report. Default answers are particularly useful if a large percentage of your users will answer the prompt the same way. A common example is a prompt on the Year attribute, from which users can choose the attribute element (for example, 2014, 2021, or 2022) they want to see data for. If many users will choose the current year every time they run the report, then providing the current year as the default answer can save users time. Additional scenarios where default prompt answers can be useful:

• If a user subscribes to a report. This is common for mobile users. When the subscription is delivered to a user's mobile device, the prompts are answered automatically using the default answers defined by the designer. So, the mobile user can simply open his device and view the executed report.
• If a report is being used as the destination of a link in a widget, document, or report (the source of the link). When the user clicks the link to a report from the source, the default answer defined by the designer allows the link to directly open the destination report without requiring the user to answer prompts before they can see the report.

If default answers are not provided for prompts, users must take the time to answer each prompt question individually, unless answers are not required. The default prompt answer is always displayed when a value prompt is used, even if the default prompt answer was cleared and then the report is reprompted.

You can determine whether to have prompts in a report automatically answered when the report is run, using default prompt answers.

To specify a default prompt answer

1. In MicroStrategy Web, create a prompted report. For steps to include a prompt on a report, see Reports: Adding prompts to a report, metric, or filter.
2. From the toolbar, select Run Report.
3. Select the answer that you want to save as the default prompt answer and click Run Report to execute the report.
4. Click Save.

This sets the prompt answers that you selected while answering the prompted report, as the default prompt answers to be used the next time the report is run.