Saving and re-using prompt answers: Personal answers

When you are answering prompts in a report, you can save a prompt answer independently of the report. Once saved, a prompt answer is called a personal answer. The personal answer can be used when you re-execute the report, and also for any other report that uses the same prompt.

The steps below assume that you have already selected a prompt answer, but have not yet clicked Finish or Run Report.

To save a personal answer

Use this procedure to save the prompt answer as a personal answer.

1. Determine whether the prompt lets you save prompt answers as personal answers. You can tell whether a prompt will let you save a personal answer if the Remember this answer check box (for a single personal answer) or the Save this answer check box (for multiple personal answers) is displayed.

2. If the Remember this answer check box is displayed, only one prompt answer (which can contain multiple items or qualifications) can be saved.

   To save the personal answer, select the Remember this answer check box. The items that you selected are saved as the personal answer for this prompt. They are displayed, to be used again if you choose, when you re-execute this report and also for any other report that uses this prompt.

3. If the Save this answer check box is displayed, you can save and name multiple personal answers.

   1. To save the personal answer, select the Save this answer check box.
   2. Type a name in the Name field. Create a descriptive name that will remind you of the details when you see it at a later date.
   3. You can set this personal answer as the default, so that it displays when you are presented with this prompt again, either on this report or another.

   You do not have to save the report to save a personal answer; the personal answer is saved automatically when one of the check boxes above is selected.