Opening PDFs in separate windows

This procedure allows you to open the current PDF in a separate window outside of the Document Editor. You can then return to the Document Editor, switch to Design View, and edit the document, while keeping a copy of the PDF open to refer to.

To open a PDF in a separate window

1. Open the document in the Document Editor. (How?)

2. Click the PDF icon in the toolbar to switch to PDF View.

3. Select Export to PDF Viewer from the File menu. The Export to PDF dialog box opens.

   If the dialog box is not displayed, you do not need to choose what to export, and the Excel spreadsheet opens immediately. The data that is exported depends on the layout and page-by settings in Document Properties dialog box: Export. This occurs for any of the following reasons:

   • The document is not grouped.

   • The Prompt user on export option in Document Properties dialog box: Export is cleared.

   • The current page-by selections are set to all.

4. If your document contains multiple layouts, you can choose to export the entire document or only the current layout.

   • To export the entire document, select All layouts.

   • To export the current layout only, select Current layout.

5. If your document is grouped, you can choose to export the entire document or only the selected group element. Page-by allows you to view the PDF by a selected group element. For more information, see Using page-by on a document.

   • To export the entire document, clear the Expand page-by check box.

   • To export only the selected group element, select the Expand page-by check box.

6. Click OK. The PDF opens in another instance of the Acrobat Reader.

Related Topics

• Adobe Acrobat Reader

• Exporting documents to PDF