MicroStrategy ONE

Archiving History List Messages

Generally, you archive History List messages if you want to see the report results as they were when the messages were originally created. This feature is useful when you need to track changes in the report results for a scheduled report.

Intelligence Server automatically marks History List messages as archived when, in the Subscription Editor, the The new scheduled report will overwrite older versions of itself check box is cleared. Archived messages can also be created in a MicroStrategy Web subscription if, on the Project Defaults - History List Preferences page, the The new scheduled report will overwrite older versions of itself check box is cleared.

To Archive All History List Messages in a Project in Web

  1. In Preferences Levels category, select Project defaults.
  2. In the Preferences category, select History List.
  3. Clear the check box for The new scheduled report will overwrite older versions of itself.

To Archive History List Messages in Developer

  1. Go to Administration > Scheduling > Subscription Creation Wizard.
  2. Click Next.
  3. Specify the following characteristics of the schedule:
    • Choose the schedule that you want to use.
    • Choose the project that contains the object that you want to archive.
    • Choose History List from the Delivery Type drop-down menu.
  4. Click Next.
  5. Choose the reports or documents that you want to archive:
    • Browse to the report or document that you want to archive. You can select multiple reports or documents by holding the Ctrl key while clicking them.
    • Click the right arrow to add the report or document.
    • Click Next when all of the reports or documents that you want to archive have been added.
  6. Select a user group to receive the message for the archived report or document:
    • Browse to the user group that you want to send the archived report to. You can select multiple reports or documents by holding the Ctrl key while clicking them.
    • Click the right arrow to add the group.

    • Click Next when all of the user groups that you want to receive the archived report or document have been added.

      All members in the user group receive the History List message.

  7. Specify the subscription properties:
    • Run the schedule immediately
    • Set the expiration date for the subscription
    • Send a delivery notification to all users included in the subscription.
  8. Clear the The new scheduled report will overwrite older versions of itself check box, and click Next.
  9. Click Finish.